Ontario English Catholic Teachers

Student’s Access to Teacher’s Computer


The teacher says he normally logs into the classroom computer every morning, using his board username and password, and leaves it active so students can do research throughout the day, even when he is not present. He logs out at the end of the day.


Every teacher is responsible for all activity, authorized or unauthorized, that takes place on a computer logged-in under his or her username and password. This includes visits to any websites deemed inappropriate by the board, unprofessional or offensive email messages, changes to marks, or theft of exams and test papers.

Teachers should guard against identity theft. No teacher should permit students to access a computer using the teacher’s username or password. If a student is permitted to use a teacher’s account on a computer, the teacher should conceal the username and password, and supervise the student at all times.

Teachers should always log out when their own tasks are complete. Students should always use their own personal username and passwords to access classroom computers. Double password systems help protect teachers who have access to student files that contain sensitive information such as marks and grades, attendance records or contact names and numbers.


Keep the following in mind:

Advice is always available through your OECTA unit, occasional local or provincial Counselling and Member Services Department.

  1. Teachers risk investigation and discipline as a result of a wide range of conduct associated with computer, email and Internet use.
  2. School boards can easily trace any activity in their systems to specific computer users, dates and times.
  3. Students can and do observe teachers while they log on and navigate school files. At the secondary level, when marks become crucial, students may be tempted to alter marks if they think they won’t be detected. Guidance teachers are especially vulnerable. Be familiar with your board’s computer and Internet policies.
  4. Immediately contact your local OECTA president if you have problems or questions concerning use of the board’s Internet or email system.